Add a room
Add meeting rooms to Lobby, either by ticking the rooms it finds or by entering a calendar address.
Narrated walkthrough with captions. The steps below cover the same ground with screenshots.
Before you start
- Your organisation's calendar is connected (Google Workspace or Microsoft 365).
- 1
Open Add a room
Go to Rooms in the sidebar and click the Add a room card after your rooms. Lobby starts looking for room calendars in your workspace.
All your meeting rooms, with the Add a room card after them. - 2
Tick the rooms Lobby found
If Lobby finds rooms, they're listed with their address, seats and floor. Tick one or more and click the Add button, for example Add 2 rooms.
Tick the rooms Lobby found and add them in one go. - 3
Or enter a room manually
Choose Other (enter manually). Paste the room's Calendar address, then fill in Room name, and if you like Capacity and Floor.
Enter a room by its calendar address. - 4
Check and create the room
Click Check & create room. Lobby takes a few seconds to check that it can read the room's calendar. When the check passes, click Create room. If it fails, you can fix the address or click Create room anyway and sort it out later.
A green check means any screen you attach will show this room's bookings. - 5
Attach a screen
After adding a single room, Lobby opens its Screens tab so you can attach a screen straight away.
A room's Screens tab lists every screen showing it.
What happens next
The room is ready. Any screen you attach shows its bookings, refreshed by a calendar sync every 5 minutes.
Tips
- Google only lists room calendars that the person who connected is subscribed to. Microsoft lists rooms once automatic room discovery is turned on. Any room can always be added manually.
- One room can drive as many screens as you like. Don't add the same room twice to give it a second screen: open the room and add another screen instead.
If something goes wrong
Lobby says 'You already have this room'.
That calendar is already one of your rooms. Click Open the room I have and attach your screen there.
Lobby says 'That's a calendar link, not the room's address'.
You pasted a sharing or embed link. If Lobby found the address inside it, click Use this address. Otherwise copy the room's email address instead.
The room was created but Lobby couldn't read its calendar yet.
Lobby keeps retrying every 5 minutes. Fix the address or the permissions, then open the room and check it from its Settings tab.
Related guides
Still stuck?
Open Support at the bottom of the dashboard sidebar and send us a ticket. We reply by email, in the same thread.
Prefer email?
Write to support@usethelobby.com and include your organisation's domain.