Book a room from the screen's QR code

Scan the QR code on a room's screen to start a booking in your own calendar, and choose what the QR does.

Plan: All plansWho can do it: Everyone can scan; admins change the settings5 steps

1
Scan the QR code
On any room screen, point your phone's camera at the QR code next to 'BOOK ON:'. Your own Google Calendar or Outlook opens a new event with the room already added.
2
Save the event
Set the time if you need to and save the event as you normally would. You don't need a Lobby account.
3
Watch the screen update
The screen shows the new booking after its next sync and refresh.
4
Admins: choose what the QR does
Open Rooms, click the room, open the Settings tab and find Booking & QR. Choose whether the room is added as an attendee, as the event location, or both, then click Save changes.
Booking & QR controls what happens when someone scans the screen.
5
Microsoft 365: Outlook or Teams
On Microsoft 365, under When the QR is scanned, open, choose Outlook calendar for a new Outlook event or Microsoft Teams to start a new Teams meeting with the room invited.
Booking & QR controls what happens when someone scans the screen.

What happens next

Changes to these settings reach the room's screens within 5 minutes.

Tips

Lobby never creates the event itself. The booking is made in the person's own calendar, so normal calendar rules apply: if you can't book the room in your calendar, the QR code won't change that.
Printing your own signage? Untick Show the booking QR code on screens to remove it.
Keep Add the room as an attendee on for the broadest compatibility. At least one of the two options always stays on.
On Pro, Custom booking link sends the QR code to your own booking or payment page instead. The link must start with https://.

Open Support at the bottom of the dashboard sidebar and send us a ticket. We reply by email, in the same thread.

Write to support@usethelobby.com and include your organisation's domain.