Condeco Desk Booking Alternatives in 2026

Condeco no longer exists as a standalone brand. Eptura's own Condeco page now says the website has been migrated to eptura.com and that Condeco has been rebranded to Eptura Engage. If you are evaluating desk booking and the shortlist you inherited says "Condeco", what you are actually buying is a module inside a workplace platform that also sells asset management, visitor management, space planning and portfolio tools.

That is not a criticism. For a lot of organisations it is the reason to buy. But it changes two things that matter at signature: the roadmap now belongs to a platform strategy rather than a desk product, and the commercial conversation is a suite conversation. Worth knowing before you start.

This post is the desk booking side specifically. If your question is about meeting rooms and door displays, that is a different evaluation with different criteria and it is covered separately in Condeco alternatives for meeting rooms. Everything below is about desks.

What Condeco, now Eptura Engage, is genuinely good at

The product earns its position at the top of the market, and the reasons are specific.

Scale and multi-site. It is built for organisations running many buildings in many countries, with central administration, regional policy differences and a facilities team that needs governance rather than a nice app. Eptura states on its pricing page that it powers 50% of the Fortune 500. That is a platform-level claim rather than a desk-only one, but the shape of the customer base is real.

Breadth in one contract. Desks, rooms, visitors, space planning and asset management under one vendor. If your alternative is buying four tools and integrating them yourself, one contract has genuine value that feature comparisons underrate.

Microsoft-centric working. Eptura's pricing page lists booking a meeting space from Outlook Calendar or a Microsoft Teams chat in the Engage plans, which matters enormously when the adoption target is tens of thousands of people who will not install anything new.

Requirements that only enterprise vendors meet. Eptura also sells Archibus, and states that Archibus for Government is FedRAMP Authorized and that Archibus is available on-premises. Eptura's own FAQ notes that FedRAMP authorization is specific to United States federal requirements and does not automatically extend to global deployments, so read it as a US federal credential rather than a worldwide one. If that language appears in your tender, the shortlist of vendors who can answer it is short, and most of the names below are not on it.

Best for. Large, multi-site organisations with a facilities or corporate real estate function, a Microsoft-centric estate, and a requirement set that spans desks, rooms, visitors, assets and portfolio planning in one contract.

Not for. Single-site organisations that want desks and nothing else, and buyers who need a budget figure before they can open an internal business case. If that describes you, the rest of this post is the relevant part.

Why people search for alternatives

Four reasons come up repeatedly, and only the last one is really about the product.

Unpublished pricing. Eptura publishes a pricing page with named tiers, Advanced and Power, and a feature comparison, but no numbers. Every tier button says "Talk to us". That is a legitimate way to sell enterprise software and it is also a real planning cost: you cannot budget or compare until you have been through a sales cycle.

Scope beyond your requirement. If the requirement is desks on two floors, a platform that also does asset maintenance and portfolio planning gives you administration work in exchange for capability you may never switch on.

Contract shape. Enterprise suites tend to come with multi-year terms and implementation services, and Eptura sells implementation as its own line, Eptura Services. That is appropriate at 10,000 seats. At 200 seats it means committing before you know your real peak day attendance.

Wanting desks without the suite. The most common one. You want desk inventory, floor plans, check-in and a utilisation report, and nothing else.

Six alternatives, with what each is and is not suited to

All pricing below was read from each vendor's own public pricing page on 11 August 2026, and pricing pages change. Where a vendor does not publish a price, that is stated rather than guessed.

deskbird

Desk, room and parking booking with floor plans, check-in and auto-release, and native Teams and Slack apps. Publishes its entry pricing: the Business plan is listed at USD 3.75 per active user per month billed annually, or USD 4.75 monthly (EUR 2.75 and EUR 3.50). Built and hosted in Europe, with SOC 2 Type 2 and GDPR compliance listed on the same page.

Best for. European mid-market organisations that want a published price, EU hosting, and booking inside Teams or Slack rather than in a separate app.

Not for. Organisations needing on-premises deployment, a US federal security authorisation, or asset and maintenance management. Note also that SAML authentication and SCIM provisioning sit in a paid add-on rather than the base plan, and the Professional and Enterprise tiers are shown as custom pricing, so the published number is a starting point rather than your final bill.

Robin

Desks, rooms, visitors, wayfinding and analytics in one platform, with Google and Microsoft calendar integration and access control sync.

Best for. Larger hybrid organisations that want a single platform across several floors or buildings. Robin's own pricing page says the platform is designed for companies with 500 employees or more with at least a third of them using the office regularly.

Not for. Small deployments and point requirements. Robin says this itself on that page: if you are looking for a point solution, such as software exclusively for room displays, there are better options. Pricing is not published, all subscriptions are billed annually, and hardware is sold separately through partners.

Envoy

Started in visitor management and now sells Visitors, Reservations, Screens, Deliveries and Response as separate modules. Reservations, which covers desks, rooms and parking, is listed at USD 5 per bookable resource per month billed annually on the Standard tier. The same page states that module prices exclude the platform fee that every Envoy plan starts with, so the headline figure is not the whole bill.

Best for. Offices where reception and visitor sign-in is already the anchor problem and desks are the second thing you need. One vendor, one badge, one arrival experience.

Not for. Buyers who want desks alone at the lowest line item. Because the modules price separately and sit on top of a platform fee, a full front-of-house plus desks configuration adds up quickly, and per resource pricing is less favourable if you have a lot of desks relative to headcount.

Skedda

Rules-based booking for spaces of any kind, with floor plans and self-serve configuration. Publishes Starter from USD 99 per month billed annually with 15 spaces included, Plus from USD 149 with 20 and Premier from USD 199 with 25, priced per space above the included allocation, plus a quote-based Enterprise tier.

Best for. Flexible or mixed-use space where the booking rules are the hard part: co-working, studios, university spaces, shared buildings with several tenant groups.

Not for. Very small deployments, because the plan floor means a 15 desk office pays the same monthly minimum as a much larger one. Also not an IWMS: no asset management, no portfolio planning.

Officely

Desk booking that lives inside Slack and Microsoft Teams rather than in its own app. Publishes a free tier up to 5 users, Basic at USD 2.50 per user per month billed annually (USD 3.00 monthly) and Premium at USD 3.50 (USD 4.50 monthly), with meeting rooms at USD 12 per space per month billed annually and parking sold as its own per space product.

Best for. Companies where adoption is the actual risk rather than capability. If your last rollout stalled because nobody opened the app, putting booking where people already are is the highest-leverage change you can make, for reasons covered in why desk booking adoption dies in week three.

Not for. Complex estates. If you need detailed floor plan management across many buildings, sensor integration, badge-driven check-in or enterprise identity governance, this is a different end of the market. Its pricing page also footnotes that some features are not currently available on Microsoft Teams, so Teams-first buyers should get the current feature list in writing.

What you may already own: Microsoft Places or Google Workspace

Microsoft has built desk and space booking into Microsoft Places for Microsoft 365, and Google Workspace models buildings, floors and bookable resources natively in Calendar.

Best for. Organisations already standardised on one suite, with straightforward requirements, who would rather not add a vendor, a security review and a data processing agreement to the list.

Not for. Mixed estates, complex allocation rules, or anything needing badge and sensor integration. Both have edition and licensing requirements that change, so confirm with your reseller rather than trusting a blog post, including this one.

How to choose

Multi-site, governance-heavy, or a tender that mentions FedRAMP or on-premises. Eptura Engage or a comparable enterprise suite. The lighter tools are not built for that requirement set and the evaluation will take longer than the outcome justifies.
Mid-market, want a price before a sales call, EU hosting matters. deskbird publishes a starting price and hosts in Europe.
Several floors or buildings, want desks plus rooms plus visitors in one platform. Robin, accepting that you will get a quote rather than a price list.
Visitor management is the anchor problem. Envoy, and price the modules and the platform fee together rather than one at a time.
Complicated booking rules or mixed tenants. Skedda, if you can live with the plan floor.
Adoption is the risk, not features. Officely or anything else that books from Slack and Teams.
Simple requirement, already on M365 or Workspace. Check what you already own first.

One thing no shortlist will tell you: run the desk ratio test before any of these calls. If your bookable desks divided by the people who could come in is 1.0 or higher, none of these products will get used, and the honest recommendation is to buy nothing. The full version of that test, and the pricing arithmetic behind it, is in what a desk booking system does and what it costs.

TL;DR

Condeco has been rebranded to Eptura Engage and its site has moved to eptura.com. You are buying a module in a platform, which changes the roadmap and the commercial conversation.
Eptura Engage suits large multi-site organisations, Microsoft-centric estates and requirements like on-premises deployment or the US federal FedRAMP authorization that Eptura states for Archibus for Government.
Eptura publishes a pricing page with Advanced and Power tiers and a feature comparison but no numbers. Every tier says "Talk to us", so budget for a sales cycle before you get a figure.
deskbird publishes USD 3.75 per active user per month billed annually for its Business plan and hosts in Europe, with SAML and SCIM in a paid add-on and higher tiers custom priced.
Robin says on its own pricing page that it is designed for organisations of 500 employees or more, does not publish prices, and bills annually.
Envoy publishes USD 5 per bookable resource per month billed annually for its Reservations module, excluding the platform fee, which suits offices anchored on visitor management.
Skedda publishes Starter from USD 99 per month with 15 spaces included, which is strong on booking rules and a poor fit for very small deployments.
Officely publishes a free tier up to 5 users and USD 2.50 per user per month billed annually for Basic, and lives inside Slack and Teams, which matters more than feature count if adoption is your risk.
Check Microsoft Places and Google Workspace calendar resources before adding a vendor, and run the desk ratio test before any of it.

Sources

Prices verified 11 August 2026. Tier-based and quote-based pricing changes, so confirm directly with each vendor.

Eptura, Condeco page: states that the Condeco website has migrated to eptura.com and that Condeco has been rebranded to Eptura Engage.
Eptura pricing page: Advanced and Power tiers with a feature comparison and no published prices, the Outlook and Teams booking features listed under Engage, the Eptura Services implementation line, and the Fortune 500 claim.
Eptura, Archibus: the on-premises option, and the statement that Archibus for Government is FedRAMP Authorized with that authorization specific to United States federal requirements.
deskbird pricing page: published per active user pricing, currency options, certifications, custom-priced higher tiers, and the SAML and SCIM add-on.
Robin pricing page: pricing on request, annual billing, the stated fit for organisations of 500 employees or more, the point solution note, and hardware sold separately through partners.
Envoy pricing page: published per bookable resource pricing for the Reservations module, billed annually, and the statement that module prices exclude the platform fee.
Skedda pricing page: published plan floors with bundled space allocations and per space pricing above them.
Officely pricing page: published per user pricing, the free tier, the per space meeting room and parking products, and the note that some features are not currently available on Microsoft Teams.
Microsoft Places overview: Microsoft's built-in desk and space booking.
Google Workspace Admin Help, buildings, features and calendar resources: native modelling of buildings, floors and bookable resources.
Directive 2006/114/EC on misleading and comparative advertising: the rules this comparison is written to, namely objective comparison of verifiable, materially relevant features.