Condeco alternatives in 2026 (now Eptura Engage)

If you are searching for Condeco in 2026, the first thing worth knowing is that the product no longer exists under that name. In 2025 Condeco was rebranded to Eptura Engage, and condecosoftware.com was migrated to eptura.com. Eptura's own page says it plainly: "Condeco has been rebranded to Eptura Engage."

That matters for two practical reasons. Much of the comparison content you will find still describes a product under its old name. And if you are an existing customer with a renewal coming, you are renewing with a different company than the one you originally bought from.

This post covers what actually happened to Condeco, what Eptura Engage is today, who it genuinely suits, and what to use instead if your need is narrower than the product you are being quoted. Everything below was checked against each vendor's own pages as of 19 August 2026.

What actually happened, corrected

The version you will read in most comparison posts is that Eptura acquired Condeco in 2022. That is not what happened, and the difference is not pedantry.

On 4 October 2022, Thoma Bravo announced the merger of Condeco with iOffice + SpaceIQ. Both were already companies in the Thoma Bravo portfolio. Eptura is the entity that merger created, so Eptura did not acquire Condeco; Eptura did not exist until Condeco was half of it. Thoma Bravo and JMI Equity remained the primary investors. Brandon Holden, then CEO of iOffice + SpaceIQ, became CEO of the combined company. Paul Statham, who founded Condeco, joined the board.

Then in 2025, the Condeco product name was retired and became Eptura Engage.

So the current Eptura product line maps back to its parts like this:

Eptura Engage is Condeco, renamed. Room booking, desk booking, and the workplace experience layer.
Eptura Workplace comes from the iOffice and SpaceIQ side. Workplace operations and space management.
Eptura Visitor is Proxyclick, which Condeco itself acquired before the merger.
Eptura Asset is facility maintenance and asset management.
Archibus and Serraview sit alongside as specialised solutions, Archibus for on-premises and FedRAMP Authorized deployments, Serraview for portfolio and real estate management.

The reason to get this right is that it tells you what you are buying into. You are not buying a room booking company that happens to have been acquired. You are buying one application inside a six-product platform assembled from several companies, with a private equity owner and a roadmap set at platform level.

What Eptura Engage is today

Judged on its own terms it is a serious enterprise product, and this post is not trying to talk anyone out of it. From Eptura's own product page, as of 19 August 2026, Engage covers:

Room and desk booking, including natural language booking through Microsoft Copilot.
An employee app showing who is coming in, office events, team days, space booking and in-office navigation.
Hospitality and services, meaning visitors, catering and AV attached to a booking, from pre-registration through to arrival.
In-office experience, with automated check-in, interactive floor plans, wayfinding and service requests.
Office management, meaning space types, booking rules, hybrid work schedules and user permissions configured across multiple locations.
Workplace analytics, covering peak days, utilisation, no-shows and meeting durations, with built-in dashboards and Power BI.

Eptura states on that page that Engage powers 50% of the Fortune 500, and Eptura announced in April 2026 that it was named a Leader in the 2026 Gartner Magic Quadrant for Workplace Experience Applications. In March 2026 it announced a Microsoft certified software designation covering Engage's expanded integration with Microsoft cloud, calendar and workplace services. Those are Eptura's own statements, linked in the sources below.

Pricing, as far as it is public

Eptura publishes a pricing page but no figures on it, as of 19 August 2026. Its own FAQ describes the model: tiered plans with optional add-ons, and "your annual subscription is based on the number of users." The pricing page adds that the subscription is based on the number of users supported, or on locations in the case of Eptura Visitor.

Two things follow from that, and both are worth understanding before you take a meeting.

First, it is a per-user model, not a per-room one. That is the right shape for a product whose main job is coordinating people, and a poor fit for a buyer whose actual problem is twelve doors. Your bill scales with headcount, which has nothing to do with how many meeting rooms you have.

Second, there are no published numbers, so every quote is a negotiation and you cannot check it against a list price. That is normal at the enterprise end of this market and it is not a criticism, but it does mean the evaluation takes weeks rather than an afternoon.

Who Eptura Engage genuinely suits

It earns its keep when the problem is genuinely organisational rather than architectural.

You are the right buyer if you are managing space across several buildings or countries, you have a real estate team trying to right-size a portfolio, you need a hybrid work policy enforced and measured rather than merely announced, you need delegated administration so each site can configure its own rules inside central standards, and you need the analytics to survive a conversation with a CFO. Add to that: if you already run other Eptura products, or you need visitor management, catering and AV requests attached to the same booking, the case for one platform is strong and fragmenting it across three vendors would be a worse outcome.

If that describes you, buy the enterprise platform and compare it against other enterprise platforms rather than against anything in the next section.

Comparing like with like

Eptura Engage and a self-serve room display are not the same category, and it is only fair to set them side by side if the difference is stated plainly.

Engage is a multi-application workplace platform, sold on a quote, implemented as a project, priced per user, and administered centrally across sites. It writes to your calendar, handles desks, visitors, catering and AV, and reports on utilisation across a portfolio. A lightweight display tool is a read-only view of the calendar you already have, on a panel at the door or in a browser tab, with no desk booking, no visitor management and no analytics of that kind. Which one is right depends on whether your problem is coordinating an organisation or answering one question outside a room.

Why people look for alternatives anyway

The mismatch is almost always scope, not quality.

The buyer is smaller than the product. A 40-person office with eight rooms is not the target customer, and the sales motion, the implementation and the pricing model all assume otherwise.

The problem is one line long. A lot of teams arrive here because people keep walking into occupied rooms. That is a display problem, and buying a workplace platform to solve it means running a large system to answer a small question.

Per-user pricing does not match a per-door problem. If you have 200 employees and 10 rooms, a per-user subscription prices you as a 200-unit customer for a 10-unit need.

Modules you will not switch on. Desk booking, visitor management, catering and portfolio analytics are genuinely valuable if you need them. If you do not, they still carry configuration and administration overhead.

The rename itself. Some teams are re-evaluating simply because the product they bought has a new name and a new owner, and a renewal is a natural moment to check the market.

The alternatives, sorted by what you actually need

If you need a comparable enterprise platform

Compare like with like. The realistic set is other workplace platforms with multi-site administration, desk and room booking, analytics and enterprise controls. Robin is a common shortlist entry for organisations that want desks plus rooms plus reporting. As of 19 August 2026 Robin publishes no pricing: its pricing page is a form for a tailored quote, it states that subscriptions are billed annually, and it says the platform is designed for companies with 500 employees or more, adding that buyers looking for software exclusively for room displays have better options elsewhere. That is Robin's own guidance and it is useful for working out whether you are the intended buyer. Our Robin alternatives post covers that tier in detail.

What you should not do is pick a lightweight display tool and try to stretch it into portfolio analytics and visitor management. It will not get there.

If you need flexible space booking without the enterprise motion

Tools like Skedda focus on booking and scheduling spaces with configurable rules, without trying to be a facilities platform. Skedda is one of the few products in this category that publishes list pricing. As of 19 August 2026 its pricing page lists a Starter tier from USD 99 per month, priced per space, billed annually, with 15 spaces included, rising through Plus and Premier tiers. That per-space model is worth noting precisely because it is the opposite of Eptura's per-user one, and which is cheaper depends entirely on your ratio of people to spaces. Our Skedda alternatives post goes into where that category fits.

If your real problem is desks rather than rooms

That is a different purchase with a different shortlist, and we cover it separately in desk booking vs room booking. Buying a rooms tool to solve a desks problem fails in exactly the same way as the reverse.

If you have not configured what you already own

This is the option nobody sells you, and it is free. Microsoft 365 room mailboxes and Google Workspace calendar resources already handle auto-accept, booking windows, maximum duration, capacity and equipment attributes, and working hours. A meaningful share of the daily pain that sends people shopping is an unconfigured calendar rather than a missing product. Start with the Microsoft 365 room mailbox checklist or the Google Workspace room resources checklist, and fix recurring meetings squatting on the good rooms before you spend anything.

If you only need to know whether the room is free

Then you want a display and a calendar connection, and nothing else. That is the section below.

Where Lobby fits

Lobby is the deliberately small option. It reads Google Workspace or Microsoft 365 room resources, read-only, and never writes to your calendar. It renders three display types on the same plan: a 7.5-inch e-ink panel at the door, a virtual display which is the same view as a URL in a browser tab on any tablet, TV or monitor you already own, and a room overview board showing every room on one screen, which counts as one display.

Pricing is flat rather than per user or per room. As of 19 August 2026: free forever for up to 3 active displays, all features, no credit card; USD 30 per month billed yearly (USD 360 a year, USD 50 on the monthly list) for Unlimited; USD 60 per month billed yearly (USD 720 a year, USD 100 on the monthly list) for Pro Unlimited, which adds custom templates, your own logo with Lobby branding removed, room feedback QR stickers, a Slack /book command and a 5-minute e-ink refresh instead of 15. Cancel any time, with no annual commitment. The display hardware is an open-source e-ink panel bought direct from the manufacturer at USD 69 per panel at 1 to 9 units, dropping to USD 62.99 at 10 or more, owned outright with no mark-up from us. You can also bring your own tablet, TV or monitor at no hardware cost. Setup takes under ten minutes with no sales call and no integrator.

Lobby is not a Condeco replacement and it would be dishonest to present it as one. It does no desk booking, no visitor management, no catering or AV requests, no occupancy sensors, no floor plans or wayfinding, no room automation, no mobile app, no digital signage, and no enterprise SSO or SCIM at scale. It cannot enforce a hybrid work policy because it cannot write to your calendar at all. There is no MDM on the e-ink hardware and no on-premises Exchange support without a hybrid setup. If you need any of that, Eptura Engage or a comparable platform is the right tool and Lobby is not.

How to choose

Space across many sites, governance, portfolio analytics, catering and visitors on one booking. Eptura Engage or a comparable enterprise platform.
Desks plus rooms, but lighter than enterprise. The mid-market tier, Robin and similar.
Flexible space booking with configurable rules and published pricing. Skedda-style scheduling tools.
Rooms are fine, the calendar is a mess. Configure what you already own before buying anything.
People keep walking into occupied rooms. A display and a calendar connection. That is all Lobby does.

TL;DR

Condeco was rebranded to Eptura Engage in 2025 and condecosoftware.com now redirects to eptura.com. If you are comparing, you are comparing Eptura Engage.
Eptura was not the acquirer. It was created on 4 October 2022 by the merger of Condeco with iOffice + SpaceIQ, both already Thoma Bravo portfolio companies.
Engage is Condeco renamed. Eptura Workplace is the iOffice and SpaceIQ lineage, and Eptura Visitor is Proxyclick, which Condeco had itself acquired before the merger.
Pricing is tiered with add-ons and the annual subscription is based on number of users, with no published figures as of 19 August 2026. That is a per-user model applied to what is often a per-door problem.
Engage is a legitimate choice for multi-site organisations that need governance, analytics, and visitors and catering attached to bookings. If that is you, compare it against other enterprise platforms, not against display tools.
Robin publishes no pricing either, bills annually, and says on its own pricing page that it is designed for companies with 500 employees or more.
Skedda does publish list pricing: a Starter tier from USD 99 per month, per space, billed annually, with 15 spaces included.
Before buying anything, check whether your problem is an unconfigured calendar. Auto-accept, booking windows, capacity and recurring-meeting hygiene are free and fix a surprising amount.
If the only complaint is people walking into booked rooms, that is a display problem. Lobby does that and explicitly nothing else, free forever for up to 3 displays, then USD 30 or USD 60 per month billed yearly.

Sources

Prices verified 19 August 2026. Tier-based and quote-based pricing changes — confirm directly with each vendor.

Condeco, Eptura, for the 2025 rebrand to Eptura Engage and the migration of the Condeco website to eptura.com.
Condeco and iOffice + SpaceIQ merge to create Eptura, Eptura news, 4 October 2022, for the merger date, the Thoma Bravo and JMI Equity investor position, and the leadership arrangement.
Condeco acquires Proxyclick, Eptura news, for the Proxyclick lineage of Eptura Visitor.
Eptura Engage product page, for the current feature set, the "formerly Condeco" designation, the "powering 50% of the Fortune 500" statement, and the pricing FAQ stating that the annual subscription is based on the number of users.
Eptura pricing, which sets out tiers and add-ons without published figures, and states that the annual subscription is based on the number of users supported, or on locations for Eptura Visitor.
Eptura named a Leader in the 2026 Gartner Magic Quadrant for Workplace Experience Applications and Eptura advances enterprise workplace coordination in Microsoft 365, both Eptura news releases.
Skedda pricing, for the Starter tier at USD 99 per month, the per-space model, annual billing and the 15 spaces included.
Robin pricing, which is a quote request form, states annual billing, and sets out Robin's own guidance on who the platform is for.
Lobby pricing and Lobby hardware, for the Lobby plan prices and the e-ink hardware pricing quoted above.

Comparisons in this post are made under Directive 2006/114/EC on misleading and comparative advertising: objective, verifiable and about materially relevant features. Product and company names are used for identification only. Where a vendor does not publish pricing, we say so rather than estimating.

Condeco Alternatives in 2026 (When Enterprise Is More Than You Need)