Condeco alternatives in 2026 (now Eptura Engage)

If you are searching for Condeco in 2026, the first thing worth knowing is that the product no longer exists under that name. In 2025 Condeco was rebranded to Eptura Engage, and condecosoftware.com was migrated to eptura.com. Eptura's own page says it plainly: "Condeco has been rebranded to Eptura Engage."

That matters for two practical reasons. Half the comparison content you will find is describing a product that has since been renamed, restructured and repriced. And if you are an existing customer with a renewal coming, you are renewing with a different company than the one you originally bought from.

This post covers what actually happened to Condeco, what Eptura Engage is today, who it genuinely suits, and what to use instead if your real problem is smaller than the product you are being quoted.

What actually happened, corrected

The version you will read in most comparison posts is that Eptura acquired Condeco in 2022. That is not what happened, and the difference is not pedantry.

On 4 October 2022, Thoma Bravo announced the merger of Condeco with iOffice + SpaceIQ. Both were already companies in the Thoma Bravo portfolio. Eptura is the entity that merger created, so Eptura did not acquire Condeco; Eptura did not exist until Condeco was half of it. Thoma Bravo and JMI Equity remained the primary investors. Brandon Holden, then CEO of iOffice + SpaceIQ, became CEO of the combined company. Paul Statham, who founded Condeco, joined the board.

Then in 2025, the Condeco product name was retired and became Eptura Engage.

So the current Eptura product line maps back to its parts like this:

Eptura Engage is Condeco, renamed. Room booking, desk booking, and the workplace experience layer.
Eptura Workplace comes from the iOffice and SpaceIQ side. Workplace operations and space management.
Eptura Visitor is Proxyclick, which Condeco itself had acquired before the merger.
Eptura Asset is facility maintenance and asset management.
Archibus and Serraview sit alongside as specialised solutions, Archibus for on-premises and FedRAMP Authorized deployments, Serraview for portfolio and real estate management.

The reason to get this right is that it tells you what you are buying into. You are not buying a room booking company that happens to have been acquired. You are buying one application inside a six-product enterprise platform assembled from several companies, with a private equity owner and a roadmap set at platform level.

What Eptura Engage is today

Judged on its own terms, it is a serious enterprise product and this post is not trying to talk anyone out of it. From Eptura's own product page, Engage covers:

Room and desk booking, including natural language booking through Microsoft Copilot.
An employee app showing who is coming in, office events, team days, space booking and in-office navigation.
Hospitality and services, meaning visitors, catering and AV attached to a booking, from pre-registration through to arrival.
In-office experience, with automated check-in, interactive floor plans, wayfinding and service requests.
Office management, meaning space types, booking rules, hybrid work schedules and user permissions configured across multiple locations.
Workplace analytics, covering peak days, utilisation, no-shows and meeting durations, with built-in dashboards and Power BI.

Eptura states that it powers 50% of the Fortune 500, and it was named a Leader in the 2026 Gartner Magic Quadrant for Workplace Experience Applications. In March 2026 it announced an expanded Engage integration with Microsoft cloud, calendar and workplace services.

Pricing, as far as it is public

Eptura publishes a pricing page but no figures on it. Its own FAQ describes the model: tiered plans with optional add-ons, and "your annual subscription is based on the number of users."

Two things follow from that, and both are worth understanding before you take a meeting.

First, it is a per-user model, not a per-room one. That is the right shape for a product whose main job is coordinating people, and the wrong shape for a buyer whose actual problem is twelve doors. Your bill scales with headcount, which is the number that grows fastest and has nothing to do with how many meeting rooms you have.

Second, there are no published numbers, so every quote is a negotiation and you cannot sanity-check it against a list price. That is normal at the enterprise end of this market and it is not a criticism, but it does mean the evaluation takes weeks rather than an afternoon.

Who Eptura Engage genuinely suits

It earns its keep when the problem is genuinely organisational rather than architectural.

You are the right buyer if you are managing space across several buildings or countries, you have a real estate team trying to right-size a portfolio, you need a hybrid work policy enforced and measured rather than merely announced, you need delegated administration so each site can configure its own rules inside central standards, and you need the analytics to survive a conversation with a CFO. Add to that: if you already run other Eptura products, or you need visitor management, catering and AV requests attached to the same booking, the case for one platform is strong and fragmenting it across three vendors would be a worse outcome.

If that describes you, buy the enterprise platform and compare it against other enterprise platforms rather than against anything in the next section.

Why people look for alternatives anyway

The mismatch is almost always scope, not quality.

The buyer is smaller than the product. A 40-person office with eight rooms is not the target customer, and the sales motion, the implementation and the pricing model all assume otherwise.

The problem is one line long. A lot of teams arrive here because people keep walking into occupied rooms. That is a display problem, and buying a workplace platform to solve it means administering a large system to render a small fact.

Per-user pricing does not match a per-door problem. If you have 200 employees and 10 rooms, a per-user subscription prices you as a 200-unit customer for a 10-unit need.

Modules you will not switch on. Desk booking, visitor management, catering and portfolio analytics are genuinely valuable if you need them. If you do not, they still carry configuration and administration overhead.

The rename itself. Some teams are re-evaluating simply because the product they bought has a new name, a new owner and a new roadmap, and a renewal is a natural moment to check the market.

The alternatives, sorted by what you actually need

If you need a comparable enterprise platform

Compare like with like rather than downgrading. The realistic set is other workplace platforms with multi-site administration, desk and room booking, analytics and enterprise controls. Robin sits a tier below in scale and is a common shortlist entry for organisations that want less enterprise weight but still need desks plus rooms plus reporting; it publishes no pricing and bills annually. Our Robin alternatives post covers that tier in detail.

What you should not do is pick a lightweight display tool and try to stretch it into portfolio analytics and visitor management. It will not get there.

If you need flexible space booking without the enterprise motion

Tools like Skedda focus on booking and scheduling spaces with configurable rules, without trying to be a facilities platform. Skedda is one of the few products in this category that publishes list pricing, priced per space and billed annually, starting at USD 99 per month for its entry tier. That per-space model is worth noting precisely because it is the opposite of Eptura's per-user one, and which is cheaper depends entirely on your ratio of people to spaces. Our Skedda alternatives post goes into where that category fits.

If your real problem is desks rather than rooms

That is a different purchase with a different shortlist, and we cover it separately in desk booking vs room booking. Buying a rooms tool to solve a desks problem fails in exactly the same way as the reverse.

If you have not configured what you already own

This is the option nobody sells you, and it is free. Microsoft 365 room mailboxes and Google Workspace calendar resources already handle auto-accept, booking windows, maximum duration, capacity and equipment attributes, and working hours. A meaningful share of the daily pain that sends people shopping is an unconfigured calendar rather than a missing product. Start with the Microsoft 365 room mailbox checklist or the Google Workspace room resources checklist, and fix recurring meetings squatting on the good rooms before you spend anything.

If you only need to know whether the room is free

Then you want a display and a calendar connection, and nothing else. That is the section below.

Where Lobby fits

Lobby is the deliberately small option. It reads Google Workspace or Microsoft 365 room resources, read-only, and never writes to your calendar. It renders three display types on the same plan: a TRMNL 7.5 inch e-ink panel at the door, a virtual display which is the same view as a URL in a browser tab on any tablet, TV or monitor you already own, and a room overview board showing every room on one screen, which counts as one display.

Pricing is flat rather than per user or per room: free forever for up to 3 active displays with no credit card, USD 30 per month billed yearly for unlimited displays, or USD 60 per month billed yearly for Pro Unlimited, which adds custom templates, your own logo with Lobby branding removed, room feedback QR stickers, a Slack /book command and a 5-minute e-ink refresh instead of 15. Hardware is open-source TRMNL bought direct from shop.trmnl.com at USD 139 per panel, less at volume down to USD 99 at 151 or more, owned outright with no markup from us. Setup takes under ten minutes with no sales call and no integrator.

Lobby is not a Condeco replacement and it would be dishonest to present it as one. It does no desk booking, no visitor management, no catering or AV requests, no occupancy sensors, no floor plans or wayfinding, no room automation, no mobile app, no digital signage, and no enterprise SSO or SCIM at scale. It cannot enforce a hybrid work policy because it cannot write to your calendar at all. There is no MDM on the TRMNL hardware and no on-premises Exchange support without a hybrid setup. If you need any of that, Eptura Engage or a comparable platform is the right tool and Lobby is not.

How to choose

Space across many sites, governance, portfolio analytics, catering and visitors on one booking. Eptura Engage or a comparable enterprise platform.
Desks plus rooms, but lighter than enterprise. The mid-market tier, Robin and similar.
Flexible space booking with configurable rules and published pricing. Skedda-style scheduling tools.
Rooms are fine, the calendar is a mess. Configure what you already own before buying anything.
People keep walking into occupied rooms. A display and a calendar connection. That is all Lobby does.

TL;DR

Condeco was rebranded to Eptura Engage in 2025 and condecosoftware.com now redirects to eptura.com. If you are comparing, you are comparing Eptura Engage.
Eptura was not the acquirer. It was created on 4 October 2022 by the merger of Condeco with iOffice + SpaceIQ, both already Thoma Bravo portfolio companies.
Engage is Condeco renamed. Eptura Workplace is the iOffice and SpaceIQ lineage, and Eptura Visitor is Proxyclick, which Condeco had itself acquired before the merger.
Pricing is tiered with add-ons and the annual subscription is based on number of users, with no published figures. That is a per-user model applied to what is often a per-door problem.
Engage is a legitimate choice for multi-site organisations that need governance, analytics, and visitors and catering attached to bookings. If that is you, compare it against other enterprise platforms, not against display tools.
If you have 200 employees and 10 rooms, a per-user subscription prices you as a 200-unit customer for a 10-unit need.
Before buying anything, check whether your problem is an unconfigured calendar. Auto-accept, booking windows, capacity and recurring-meeting hygiene are free and fix a surprising amount.
If the only complaint is people walking into booked rooms, that is a display problem. Lobby does that and explicitly nothing else.

Sources

Prices and product details verified 11 August 2026. Tier-based and quote-based pricing changes, so confirm directly with each vendor.

Condeco, Eptura, for the 2025 rebrand to Eptura Engage and the migration of the Condeco website to eptura.com.
Condeco and iOffice + SpaceIQ merge to create Eptura, Eptura news, 4 October 2022, for the merger date, the Thoma Bravo and JMI Equity investor position, and the leadership arrangement.
Eptura Engage product page, for the current feature set, the "formerly Condeco" designation, the Fortune 500 claim, and the pricing FAQ stating that the annual subscription is based on number of users.
Eptura pricing, which sets out tiers and add-ons without published figures.
Skedda pricing, for the per-space model and the published entry tier.
Robin pricing, which is quote-based with annual billing and publishes no figures.
Lobby pricing and TRMNL, for the Lobby plan prices and the TRMNL hardware volume pricing quoted above.

Comparisons in this post are made under Directive 2006/114/EC on misleading and comparative advertising: objective, verifiable and about materially relevant features. Where a vendor does not publish pricing, we say so rather than estimating.

Condeco Alternatives in 2026 (When Enterprise Is More Than You Need)