Evoko alternatives for simple room displays

Evoko is a scheduling product family from Biamp. It covers three devices: the Naso room manager, the Liso room manager and the Kleeo desk manager. The panels are purpose-built hardware with a long list of design awards, and if you have walked past a glowing green or red screen outside a meeting room there is a fair chance it was an Evoko.

This post is not an argument that Evoko is a poor product. It is a question of scope. Evoko panels are installed hardware, quoted through Biamp and its channel, powered at each door, and managed either through the Biamp Workplace Platform or a self-hosted server application. If your actual need is a screen that shows whether a room is free, there are lighter routes to the same outcome. Every claim below was checked against Biamp's own pages as of 19 August 2026.

What the Evoko range actually is

Worth getting the line-up right, because a lot of comparison content still describes an older two-product range.

Naso room manager. The current cloud-managed room panel. It connects to the Biamp Workplace Platform and integrates with Microsoft 365 and Google Workspace. You can book, check in, extend and end meetings on the device, and report broken room equipment from it. Biamp states the interface supports 24 languages. It is powered over Ethernet (PoE) or with a DC power supply, mounts on standard or glass walls with the included kit, and offers five-way cable routing.
Liso room manager. The self-hosted option. Biamp describes it as an 8-inch capacitive multi-touch display, and says it has been used in more than 100,000 meeting rooms worldwide. It works with Microsoft 365, Microsoft Exchange 2013, 2016 and 2019, Google Workspace and IBM/Lotus Domino, and can run stand-alone through Evoko Booking for co-working spaces with no shared calendar. It is administered by the Evoko Home server application, which you install on Windows or Ubuntu. Same power options as the Naso.
Kleeo desk manager. The desk booking device, with a presence sensor that checks a person in automatically when the seat is taken.

Both room managers use the same colour language: green for available, amber for an imminent booking, red for occupied. Both support check-in with automatic release of no-shows, which is the feature that does most of the real work in a busy office. Biamp says Evoko displays have been deployed since 2010 in government, banking and defence environments, and that the products are subject to regular external penetration testing.

What Biamp publishes about price

Nothing, as of 19 August 2026. The Evoko family page and both room manager product pages carry "Get a Quote" and "Book a Demo" buttons and no figure. There is a Biamp product catalogue and store, but the Evoko scheduling pages themselves do not list a price.

That matters for how you read comparisons, including this one. Any per-room number you find in a third-party blog is somebody's estimate rather than a Biamp price, so we are not going to repeat one. If you need a number, ask Biamp or a Biamp reseller for a quote and get it in writing per room, including mounts, power and any platform subscription.

Comparing like with like

Evoko and a self-serve e-ink display are not the same category, and it is only fair to compare them if the difference is stated plainly.

An Evoko panel is a fixed touchscreen installed at the door. It needs PoE or a DC supply at every room, a mount, and a management layer, either the Biamp Workplace Platform or an Evoko Home server you run yourself. It writes to your calendar: people book, check in, extend and release rooms from the panel. It also feeds utilisation analytics, and in the Kleeo case it handles desks.

A lightweight display tool such as Lobby is a read-only view of your existing calendar on a battery-powered e-ink panel or a browser tab. There is no cabling, no server and no integrator, and there is also no on-panel booking, no desk booking in the rooms product, and no room automation. Those are different products solving overlapping but not identical problems. Which one is right depends on whether you need people to act at the door or only to see the answer there.

Where the mismatch usually shows up

Teams look for Evoko alternatives for practical reasons rather than quality ones.

Power at every door. A wired panel outside each room means running PoE or a power supply to each entrance. Straightforward during a fit-out, a real job as a retrofit.
Quote-based buying. With no published list price, budgeting takes a conversation with a reseller rather than an afternoon on a website. That is normal for installed AV, but it changes how long the evaluation takes.
On-panel booking may or may not get used. Walk-up booking is genuinely useful in some offices. In others, most people book from Outlook or Google Calendar instead. We have no data on how that splits across offices generally, so check your own booking records before you pay for the touchscreen.
The self-hosted route carries admin. Liso is the right answer if you need on-premises control, but Evoko Home is a server application to install, patch and back up.

The main alternatives

Dedicated panel tools with published pricing

Joan sells purpose-built ePaper room panels and, unlike most of this market, publishes plan pricing. As of 19 August 2026, in its USD price zone, Joan's pricing page states that plans start at USD 51 per month, with additional users at USD 1.09 per user per month and additional device licences at USD 10.99 per device per month on annual billing (USD 1.29 and USD 12.99 on monthly billing). Joan prices vary by region: the pricing page geolocates by IP and shows EUR, USD, GBP or AED with no manual selector, so what you see may differ from what is quoted here — the same base plan reads as EUR 49 per month in the euro zone, with EUR 0.99 per user and EUR 9.99 per device on annual billing. Figures captured 29 August 2026. Joan also sells desk booking, parking and asset booking, visitor management, digital signage and analytics in the same platform, and its pricing FAQ offers a 30-day free trial and a 30-day money-back guarantee on device purchases. Hardware is bought separately from Joan's shop. Our Joan alternatives piece goes deeper.

Full workplace platforms

If you need desk booking, visitor management and space analytics as one system, you are shopping in a different category and should compare platforms against platforms. Robin is a common name here. Robin publishes no pricing: as of 19 August 2026 its pricing page is a form for a tailored quote, and it states that all subscriptions are billed annually. The same page says the platform is designed for companies with 500 employees or more, and that buyers looking for a point solution such as software exclusively for room displays would be better served elsewhere. That is Robin's own guidance, and it is useful for working out whether you are the intended buyer. See our Robin alternatives post.

Lobby, for teams that only need the display

Lobby shows real-time room availability and does not try to be a workplace platform. It reads Google Workspace or Microsoft 365 room resources read-only and never writes to your calendar, so there is no new booking app to roll out.

The hardware model is the main difference from Evoko. Lobby runs on open-source e-ink hardware with 3 to 6 months of battery life on a single charge, so there is no cabling to any door, and you buy the hardware direct from the manufacturer at USD 69 per device at 1 to 9 units, dropping to USD 62.99 at 10 or more, with no mark-up from us. You can also bring your own tablet, TV or monitor at no hardware cost and run the same view as a URL in a browser tab.

Pricing is flat rather than per room or per user. As of 19 August 2026: free forever for up to 3 active displays, all features, no credit card; USD 30 per month billed yearly (USD 360 a year, USD 50 on the monthly list) for Unlimited; USD 60 per month billed yearly (USD 720 a year, USD 100 on the monthly list) for Pro Unlimited. Cancel any time, with no annual commitment. Setup takes under 10 minutes.

The boundary, stated plainly: the rooms product does no desk booking or visitor management, no on-panel booking, no occupancy sensors, no room automation and no enterprise SSO or SCIM at scale. It cannot check anyone in or release a no-show room, because it does not write to your calendar at all. If you need any of that, Evoko or a full platform is the right purchase and Lobby is not.

How to choose

You want a purpose-built touchscreen at every door and people to book from it. Evoko Naso, or Liso if you need self-hosting. Get a quote from Biamp or a reseller.
You need desks as well as rooms, on dedicated devices. Evoko Kleeo alongside Naso, or a platform such as Joan.
You need desk booking, visitors and analytics as one system. Shop full workplace platforms.
You only need to see whether a room is free, without cabling or a quote. A read-only e-ink or virtual display. That is what Lobby does, and nothing else.

TL;DR

Evoko is a Biamp scheduling family: Naso (cloud room panel), Liso (self-hosted room panel, 8-inch, Biamp says more than 100,000 rooms worldwide) and Kleeo (desk panel).
Biamp publishes no list price for Evoko. The product pages offer a quote and a demo. Treat any per-room figure in a third-party post as an estimate, not a price.
Evoko panels need PoE or a DC supply at each door and a management layer, either the Biamp Workplace Platform or a self-hosted Evoko Home server.
Evoko writes to your calendar. People book, check in, extend and release rooms at the panel. A read-only display tool does none of that, and that is the honest difference.
Joan publishes plan pricing from USD 51 per month in its USD price zone (EUR 49 in the euro zone), with additional devices at USD 10.99 per device per month on annual billing.
Robin publishes no pricing, bills annually, and says on its own pricing page that display-only buyers are better served elsewhere.
Lobby is free forever for up to 3 displays, then USD 30 or USD 60 per month billed yearly, with e-ink hardware from USD 69 down to USD 62.99 at volume, or your own screen at no hardware cost.

If you are still weighing it up, our guide to the meeting room display is a good place to start.

Sources

Prices verified 19 August 2026; Joan figures re-checked 29 August 2026. Tier-based and quote-based pricing changes — confirm directly with each vendor.

Evoko product family, Biamp, for the Naso, Liso and Kleeo line-up, the calendar compatibility list, the security statement and the quote-only buying route.
Evoko Naso room manager, Biamp, for the Biamp Workplace Platform integration, Microsoft 365 and Google Workspace support, PoE or DC power, mounting and cable routing, and the 24-language interface.
Evoko Liso room manager, Biamp, for the 8-inch screen, the "more than 100,000 meeting rooms worldwide" figure, the Exchange, Google Workspace and IBM Domino support, stand-alone Evoko Booking mode, and the Evoko Home server on Windows or Ubuntu.
Evoko Kleeo desk manager, Biamp, for the desk scheduling device and its presence sensor.
Joan pricing, for the USD 51 per month starting plan in the USD price zone, the per-user and per-device rates on annual and monthly billing, the solution list, the 30-day free trial and the 30-day money-back guarantee on devices. The page geolocates by IP and serves EUR, USD, GBP or AED with no manual selector.
Robin pricing, which is a quote request form, states annual billing, and sets out Robin's own guidance on who the platform is for.
Lobby pricing and Lobby hardware, for the Lobby plan prices and the e-ink hardware pricing quoted above.

Comparisons in this post are made under Directive 2006/114/EC on misleading and comparative advertising: objective, verifiable and about materially relevant features. Product and company names are used for identification only. Where a vendor does not publish pricing, we say so rather than estimating.

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